Job Code: 53181
Location: Delhi
Job Title - Finance Officer
Location - Delhi
Reporting to - Finance Consultant
Joining - Immediate
Experience - 1-3 years
Must have excellent communication skills (Both Verbal and Written)
Company Overview:
CKS is a research and design practice that works in the area of
media and technology. We conceptualize and develop innovative products
and services that harness the new possibilities of media, communications
and technology. We use a variety of innovative social research tools,
to understand user needs and practices to fine tune existing products
and services and conceptualize altogether new technologies.
CKS has offices at Bangalore and New Delhi in India. Our clients
include technology houses and service networks that are increasingly
catering to the needs of first-time users of technology. We have also
built partnerships with research organizations in Brazil, China, and
other emerging economy environments, which allows us to compare and
synthesize findings from diverse cultural contexts.
CKS is the author of Used in India, a multidisciplinary
documentation project that captures the innovative ways in which Indians
have used media and technology in the 20th century. We have also
produced recent editions of the acclaimed Doors of Perception design
conference. CKS founded the Learning Lab Initiative to promote the
creative use of mobile devices for public education in emerging
economies.
Output
Expected Results
Planning and Budgeting
- Assist the Consultant in the Annual Business Planning phase,
through collation of historical data and preparation of Expenditure
Budget for Statutory and Administrative payments.
MIS and Reporting
FINANCE OFFICER shall assist the Consultant in preparing those of
the following financial reports, as allocated to him/her, at defined
intervals:
- Project Profitability Statement (on completion of each project; subsequently on a Quarterly basis).
- Budget Vs Actuals Variance Analysis for departmental expenses, on a Quarterly basis.
- Quarterly reporting on Revenue & Profit status, Vs Targets.
- Preparation of Financial Statements (B/S, P/L and Cash Flow
Statement) of the Company on quarterly, half yearly and annual basis.
- Weekly Reporting of Balances with Banks.
- Weekly Reporting of Cheques in transit status.
Accounting
- Pass Journal Entries in the ERP system maintained by CKS for all
financial transactions (with the exception of those handled personally
by the MANAGER).
- Close the books of accounts, at the end of the financial year, in a timely manner.
- Prepare draft Financial Statements of the Company and submit to MANAGER for review and finalisation.
- Liaise with both Statutory and Tax auditors and ensure the
availability for all information required for successful completion of
audits.
Related to HR function
- Prepare the Final Settlement workings for employees who have
resigned or whose services have been terminated, in accordance with
established CKS policies, and submit to the MANAGER for approval.
- Liaise with the departing employee for payment of the Final Settlement.
Related to Business Development/Marketing function
- Liaise with BDM, for releasing funds, once the MANAGER has
approved requisitions for marketing expenditure, on design symposiums,
events, etc.
- Liaise with the EB for releasing an Advance, for such Ad-hoc
Events or Workshops that may be conducted by CKS from time to time,
verifying Expense Statements post the Event and undertaking settlement
against the Advance (with EB).
Project related Activities - Project Expenses:
- Release funds to the requisitioning PM, after ensuring compliance
of the On-Field Budget with CKS policies and Client terms/conditions.
- Clear the Equipment Allocation Requisition received from the
Projects Team and forward to the Systems Administrator (SA) for further
action.
Procurement and Maintenance of Project Equipment:
- Prepare Purchase Orders for procurement of equipment, once the MANAGER has signed off on the Purchase Requisition.
- Liaise with the SA, for releasing funds for the purchase.
- Liaise with the SA, for releasing funds for Equipment Repairs or
Warranty Renewals, once the requisition has been approved by the
MANAGER.
Invoicing:
- Prepare both Service Fee and Reimbursement invoices, as per the
billing milestones in the Service Agreement, and send them out to the
Client.
- Prepare the Returns and Forms which CKS is required to file with STPI authorities and ensure timely submission.
Settlement of Advances
- Scrutinise the Consolidated Expense Statement and all supportings
(submitted by PM) to ensure its adherence to CKS policy/ client
instructions and settles the balance with the PM.
- Verify each employee's credit card statement with supporting documents, once they submit expense statements.
Salary Processing
- Prepare the salary processing statement, every month, after
making the required TDS deductions and verifying the Leave details
(provided by EB and ED).
- Prepare salary payment letters addressed to the Bank.
- Prepare salary slips for each employee.
Foreign Travel
- Prepare the bank letter and requisite RBI documentation for purchase of forex.
- Handover the funds to the concerned employee.
- Scrutinise the Expense Statement and supportings (submitted by
the employee on return) to ensure its adherence to CKS policy/ client
instructions and settles the balance with the employee.
Cash Management
- Responsible for handling all cash balances, withdrawing cash from
the bank and maintaining Cash Balance & Reconciliation statements
on a weekly basis.
- Undertake cash verification every 2 days.
- Maintain a Cash Expense Summary in the specified format (into
which cash expenses in Delhi, sent by AAD, are incorporated after
verification), along with requisite supportings and submit to the
MANAGER, for approval, on a weekly basis.
- Verify the Cash Reconciliation Statements received from AAD, in Delhi, on a weekly basis.
Expenses
Routine Expenditure:
- Maintain a Consolidated Expense Summary in the specified format
(into which the Delhi Expenses, sent by AAD, are incorporated after
verification), along with requisite supportings and submit to the
MANAGER, for approval, on a weekly basis.
- Prepare Expense Vouchers and ensure accurate accounting in the Company’s ERP system.
- Liaise with EB to sanction the requisite Petty Cash Balance, for
office admin/housekeeping and other recurring expenditure, scrutinise
Expense Statements with the relevant supportings and settle the advance
on a weekly basis.
- Process petty cash expenditure, which is over the weekly petty cash limit sanctioned to EB.
Statutory Payments:
- Prepare the Schedule of Statutory Payments, submit to MANAGER for
approval and ensure timely payment within the due dates stipulated by
the respective authorities.
- Liaise with Clients and Vendors for TDS certificates.
Treasury Management
- Prepare Bank Reconciliation Statements on a weekly basis and submit to the MANAGER for approval.
- Liaise with Banks to obtain balance statements and FIRC documents for foreign currency remittances.
- Liaise with the respective AMC’s for obtaining MF statements.
Interested candidates please get in touch with us at Shwetha.girish@gmail.com OR carmel.rozario@cks.in
Contact details
+91.80.41254373
Carmel
